Being the capital city of India, Delhi has a lot of exposure and opportunities in the world of business.
Especially when it comes to infrastructural development and construction opportunities, there’s always something new happening in Delhi.
After the government ensured that most of the tendering happens online through e-procurement or e-tendering portals, Delhi government released the e Tender Delhi portal (official website for any government e tender Delhi) to list their tenders and call for proposals.
A newcomer may find the task tedious, therefore, here’s a quick guide to the world of e-tendering, especially in Delhi.
The same guide also applies to largely any government public procurement portals like CPWD e-tender portal, when it comes to Public Infrastructural development projects. So depending on your interest, get the right opportunity.
CHOOSING THE TENDERING PROCEDURE:
What tender will be used and published will be determined by the body awarding tenders. The next stage is to decide how to get information from the contractors after the tender has been approved.
1. Expression of Interest (EOI): Before choosing suppliers, EOI is a screening procedure. Prior to receiving comprehensive quotes, this procedure is utilised to narrow down the interested companies. The client may then employ a selective tendering process and request bids from potential providers. It speeds up the process and ensures that only qualified offers from interested parties are received.
2. Request for Information (RFI): RFI is used to gather data about the requirements of the project. It is a document that gives parties the ability to comprehend the specifications of the project and the skills of the suppliers. The company may then wrap up the subsequent stages of the tendering procedure.
3. Request for Proposal (RFP): A formal document known as a Request for Proposal (RFP) requests a precise action plan from suppliers handling the project. It includes comprehensive information on the project’s challenges, as well as the business objectives and deadline.
4. Request for Quotation (RFQ): This document is more detailed and requests that suppliers provide price quotes after receiving the Client’s detailed specifications.
HOW TO SIGN UP FOR THE DELHI E TENDER PORTAL?
It is simple to register for eTenders on the eProcurement platform as a bidder or vendor.
On the eTenders Home Page, select the Online Bidder Enrollment option. Complete the online registration form. When your submission is successful, you may log in with your login ID.
Now, you want to attach your Class III Digital Signature Certificate (DSC) to your account by logging in with your registered username and password.
BID SUBMISSION PROCESS VIA E-PROCUREMENT PORTAL
- Once the DSC mapping is done, bidders can log in to their profile using their username and password.
- Use your user ID and password to log in to the Portal.
- Under the My Documents tab of your profile, you can update documents like certifications and purchase orders.
- You can look at the tender notices and download the tender documents to study them carefully before bidding. (A bidder can look at the tender even if they are not logged in to their profile.)
- Once all prerequisites are met, fill out the BOQ without changing the template and upload it. Bidders are only allowed to fill names and values in the BOQ.
- Prepare the bidding documents and submit them in the acceptable format only. If there are more than two files, the bidder can club them together.
- Once the submission is made, bidders must click FREEZE BID BUTTON to ensure the successful compliance of the bid for the particular tender.
- After closing the bid, take a print of the bid summary as the token of acknowledgment of submission.
If the above mentioned process seems too overwhelming, you can always contact online players like BidAssist. They provide assistance in creating a bidder profile, preparing bidding documents and more.
1. Paperless Online Procedure
Everything is done online using a secure eTender platform, from the development of vendors’ profiles through the final distribution of a government contract to contractors.
2. Saves Time and Money
The eTendering and procurement procedure greatly lowers the cost of issuing tenders as compared to the traditional tender method. Now, businesses and governments are able to find bidders for their projects without making them public.
3. Live Bids on a Secure Platform
A tender may be seen on the Portal as soon as it is announced and is available there until it is closed. A conventional tender can take months to publish, and there is a tonne of documentation involved that is not available online or in traditional media.
4. Transparent Procurement
There is no potential for fraud because the whole tendering and procurement process takes place online, making it more trustworthy and transparent than conventional approaches.
STRATEGIES FOR DIFFERENTIATING YOURSELF FROM OTHER BIDDERS:
- The cost of open bidding
- Increase authority and knowledge
- Your professional history and domain expertise
- Make them believe that you will bring value to their project by utilising the newest technology and industry knowledge.
- Prove to clients that you are aware of their needs and that you are qualified for the contract or tender you are pursuing.
- Tenders make the public procurement process more predictable, transparent, and efficient, leveling the playing field for small firms. Both clients and vendors now have more familiarity with electronic tendering, which is advantageous.
FREQUENTLY ASKED QUESTIONS:
1. How much do tenders cost in Delhi?
There is no cost and little effort involved in registering on the tender portal.
2. What time frame does the profile have after registering on the e-tender portal?
As long as the DSC “digital signature certificate” is in effect, the profile that has been created on the eTender Portal will continue to function. Vendors are obligated to renew the DSC after its expiration.3
3. How can I access and download online tenders from the eTender web portal?
Use precise search parameters to locate the tender you are interested in by visiting the list of most recent active bids. Click the view button, followed by the tender papers, to see the tender materials.
4. Can I use a different client system to access my eProcurement account?
With your DSC username and password, you may access your account from anywhere in the globe.
5. How long will the digital signature certificate be valid?
You cannot participate in the bidding process or even see previous offers on the Portal without a digital signature certificate (DSC), which has a 2-year maximum validity and must be updated on time.
You may still have some doubts in this area. No worries. Websites like BidAssist are always ready to help you out to find the right opportunities for you and guide you through the journey of securing a right tender opportunity for you. Employ their services to standout in the competitive sphere.
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