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How To Use Chatgpt In Excel: 3 Creative Ways To Use ChatGPT

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How To Use Chatgpt In Excel: 3 Creative Ways to Use ChatGPT

(CTN NEWS) – Microsoft Excel is one of the most commonly used software programs in the business world. It’s a versatile tool that can handle various tasks, from data entry to complex data analysis.

However, even with its vast features, it can be daunting to work with, especially for beginners. That’s where ChatGPT comes in handy. ChatGPT is an AI language model that can help you simplify your Excel tasks.

This article’ll take you through How To Use Chatgpt In Excel. We’ll start by explaining what ChatGPT is and how it works.

Then, we’ll show you How To Use Chatgpt In Excel and how to use it to perform different tasks.

What is ChatGPT?

ChatGPT is a language model that uses deep learning algorithms to generate human-like text. OpenAI, a leading AI research organization, developed it.

ChatGPT has been trained on a massive corpus of data and can generate text in response to various prompts. It’s been used in various applications, from language translation to content creation.

Setting up ChatGPT in Excel

Before you can start using ChatGPT in Excel, you’ll need to set it up. Here’s how:

  1. Install the OpenAI GPT-3 API: ChatGPT is part of the OpenAI GPT-3 API, which you’ll need to install. You can do this by signing up for an API key on the OpenAI website.
  2. Install the Excel add-in: Once you’ve installed the OpenAI GPT-3 API, you’ll need to install the Excel add-in. You can do this by following the instructions provided on the OpenAI website.
  3. Connect to the API: After you’ve installed the Excel add-in, you’ll need to connect to the OpenAI GPT-3 API. You can do this by entering your API key in the settings menu.

How To Use Chatgpt In Excel

1. Use ChatGPT for formula creation and implementation

Excel formula creation and research can be challenging and time-consuming. Additionally, if there is a mistake in the formula, it may result in inaccurate results that are even trickier to correct.

You can allow ChatGPT to generate formulas based on the precise specifications of what you want your formula to perform to avoid all of this hassle.

You can either request assistance with a formula you already have or ask the chatbot to offer formulas based on the tasks at hand.

Make a list of the formula’s fundamental needs to get started. A sample of your spreadsheet and a description of the task you hope to achieve can be included in this.

You can then ask ChatGPT to construct the formula once that is finished. This may entail manually entering the formula into the spreadsheet or utilizing a formula/function builder.

Here’s an illustration: We wanted to determine the overall sales for each product, and we had a spreadsheet with information on sales of various products in various cities.

We asked ChatGPT to estimate the sales of product A after entering all the essential information.

chatgpt question

The response was as follows:

chatgpt answer 1

The method correctly determined the total sales after we carefully followed the instructions in our Excel spreadsheet.

excel sheet results

There are a few things to consider before asking ChatGPT to generate formulas for you:

  • It is preferable if you provide more details. Make sure your directions are precise and understandable. If it isn’t too long, you can copy the spreadsheet’s contents and provide them to the chatbot for a more precise response. In our earlier tutorial, which you can consult for this reason, we also covered how to create compelling ChatGPT prompts for the best responses.
  • Verify the ChatGPT-generated formulas’ layout and syntax again. If any of these are off, Excel will give a warning.
  • Always verify the results to be sure they are accurate. While ChatGPT can help you create formulas, it also has some restrictions. To ensure that the formula is giving reliable results, it is best to test it on a small sample of data.

You can utilise the chatbot more skillfully and confidently to get over any spreadsheet-related apprehensions by keeping these things in mind.

2. Use ChatGPT to automate email sending

Automating processes like email sending can be a lifesaver when managing a large workforce.

Excel has several ways to automate email sending, which is very helpful when emailing a group of people on a regular basis with identical information.

For maximum efficiency, using ChatGPT can further streamline the email automation process.

The simplest method to do this is to request that ChatGPT produce an appropriate VBA macro. The steps we have already outlined above are fairly similar to this approach. Let’s look at an illustration quickly.

Consider a scenario in which we need to email the senior management of our company the first quarter’s revenue report. We have a list of their email addresses.

How to ask ChatGPT to develop a VBA macro is shown below.

vba to automate emails

3. Use ChatGPT to Create Macros

A series of instructions known as a macro instructs Excel to carry out specific operations in a particular sequence.

This implies that rather than having to manually type the code each time, macros let you to record a specific set of actions and then execute them later with a single click.

However, if you’re unfamiliar with programming or VBA, developing macros in Excel can be a little intimidating. Fortunately, ChatGPT can help you with this process by offering useful direction and advice.

Let’s look at an illustration. The columns of our sales data spreadsheet are as follows:

  • Employee name
  • Region
  • Quarter
  • Total sales

excel sheet

We want to make a filter that shows the overall sales for the North region for the first quarter. We explained this to ChatGPT and made the following macro in response:

excel macro example 1

Let’s implement and run the required macro now that you have it:

  1. On your keyboard, press Alt and F11 to launch the Visual Basic Editor.
  2. Go to Insert > Module in the ensuing window.

inssert module

3. Enter the code you copied earlier from ChatGPT here.

4. By selecting File > Save As, the dialogue box can be closed.

5. Select Excel Macro-Enabled Workbook from the Save as type option by expanding it.

6. To save the macro file, click Save.

save macro

7. Afterward, go back to your spreadsheet and select the Developer tab.

8. Select FilterData from the list of Macros by clicking that link.

9. Lastly, press Run.

run macro 1

This macro will now filter your data to only display the sales for the desired area.


Just like that! Along with the three ways we’ve just described, you can use ChatGPT in Excel to analyse and visualise data using tools like Charts and the Data Analysis Toolpak.

Ask ChatGPT to provide instructions on how to utilise these technologies efficiently.

Additionally, giving ChatGPT specifics about the difficulty you are experiencing can help you debug Excel-related difficulties.

Even though ChatGPT can’t accomplish a lot of things in Excel yet, it’s a terrific tool that can help you master spreadsheets.

A great tool for making the most of Excel is ChatGPT. It may help you build new formulas, fix spreadsheet mistakes, and even teach you new skills by explaining how certain features function.

If utilised properly, it can increase your Excel productivity and help you conquer any spreadsheet phobias you might have.


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Alishba Waris is an independent journalist working for CTN News. She brings a wealth of experience and a keen eye for detail to her reporting. With a knack for uncovering the truth, Waris isn't afraid to ask tough questions and hold those in power accountable. Her writing is clear, concise, and cuts through the noise, delivering the facts readers need to stay informed. Waris's dedication to ethical journalism shines through in her hard-hitting yet fair coverage of important issues.

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